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General Registration Information
Information for Current JSC Students
WebAdvisor
First time users should go to http://blackboard.vsc.edu and look for the login instructions on the right hand side of the screen. After logging in click on Main Menu link in the colored box in the middle of the screen, and then on Students.
Students are also expected to access their schedule, grade, and transcript information via WebAdvisor. Students are also responsible for accurate address information. Please verify your address listed in WebAdvisor under "Student Profile" and notify the Registrar's Office of any changes or corrections.
College and VSC Policies
Johnson State College academic regulations and requirements may be found in the Undergraduate and Graduate Catalogues. Vermont State College Policies (including, but not limited to, Academic Affairs and Student Affairs) may be found on Blackboard by clicking on the VSC Public Info and Data tab, and then selecting "VSC Policy and Procedures" from the VSC Policy and Planning menu.
Attention, Seniors !
You must notify the Registrar’s Office of your expected date of graduation during the semester prior to the semester in which you intend to graduate (refer to the academic calendar).
Students expecting to complete their degree requirements must file an Application for Degree with the Registrar’s Office. This application is obtainable from the Registrar’s Office. Students intending to graduate in May 2009 who do not complete this process by February 1, 2009 may not be allowed to participate in the May 2009 commencement ceremony. They will be added to the August 2009 graduation list.
Course Numbering System
The course number is comprised of a three letter discipline, a four-digit number, and a section number. Courses are generally listed within each discipline by ascending course numbers. This numbering system is used to communicate the following:
1. The level of expectation for student performance in the course
2. The complexity of the subject matter
3. The breadth and/or depth of coverage of the subject matter
4. Normal expectations for previous study in that discipline
In general, the numerical levels (Cat. #) indicate the following:
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1000 to 1999 - Introductory courses normally offered for first-year students or others with no previous college-level study in the subject area.
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2000 to 2999 - Intermediate courses normally offered to the general student audience and students planning to major in the discipline
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3000 to 4999 - Normally designed for students intending to major in the discipline. However, some courses are also intended for a general audience.
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5000 to 7999 - Graduate-level courses - open only to graduate students unless special permission from the instructor is obtained
Internships
To register for an Internship, you must follow a two-step process by submitting to the Registrar’s Office within the deadlines specified in the Academic Calendar:
1. A contract approved by your supervisor, your Advisor, the Department Chairperson, and the Academic Dean, andÂ
2. A properly completed Registration Form or Add Form. You may not register for an Internship without submission of an approved contract.
Submission of the Contract
- First, contact the faculty member whom you choose to be your supervisor.
- Discuss with your supervisor the content of the project, at what course level (upper or lower) you are to receive credit, and for how many credits you will be working.
- Submit your written contract to your supervisor for his/her approval and signature. Every contract must be reviewed by the Academic Dean and the academic department in which you will be doing your Internship.
- You will be notified whether or not your contract has been approved.
- No credit will be granted for internships done without a properly approved contract.
Registration
On your registration form, you must provide the following information:
Internship:
Discipline
Catalogue Number (lower-level=2810, upper-level=4810)
Faculty Name
Exact Number of Credits for which you are registering
Grading Option = Pass/No Pass only
Grading Options
In addition to registering for the courses for regular credit and under the regular letter grading system, students have several options when they register. The deadline to change a grade option is published in the academic semester calendar. The grading options are listed below:
Pass/No Pass Option
Students may elect to be graded on a Pass/No Pass basis. The Pass/No Pass option is designed to encourage students to take courses they otherwise would not take for fear of receiving low grades. For performance of a D- work or better, a grade of P (Pass) is recorded on the student’s record. Credit is received for P grades, but the grades do not affect the student’s grade point average. Courses taken with a grade of P do not count toward the requirements of the General Education Core Curriculum, EDP General Education requirements, or the requirements of a student’s major or minor. Failing work is recorded as NP (No Pass). NP grades do not earn credit; nor does the grade affect the student’s grade point average.
Audit Option
Students may elect to take courses for Audit. No credit or grades are assigned for courses audited. The charge for an Audit course for full-time matriculating students enrolling for between 12-18 credits is the normal per credit tuition charge, as calculated for full-time students. For matriculating students enrolling in fewer than twelve (12) credits or more than eighteen (18) credits and all other students, a per credit tuition fee of 50% of current in-state tuition rates will be charged. Audited credits cannot be counted toward full-time enrollment for Financial Aid purposes. A student wishing to enroll in a course for Audit should register for the course with the Registrar’s Office. The student should indicate “AU” in the grade option column of his/her Registration Form.
Repeat Course Option
A student may repeat any course previously taken to attempt to earn a higher grade. The most recent grade will be the only one which will be computed in the student’s cumulative average. Credit in the course may be earned only once, unless the course has been designated as repeatable for credit. If the credit value of the course has changed, the repeated course is worth only the new credit value.
Class Attendance
Each student who registers for a course prior to the first week of the semester or during the first day of the semester is expected to be in attendance during at least one of the first two sessions. It is the prerogative of a faculty member to fill an absent student’s space with another student wishing to enter the course and thus refuse entry to the absent student. If a student is refused entry to a class because of this circumstance, IT IS THAT STUDENT'S RESPONSIBILITY TO DROP THE COURSE OFFICIALLY FROM HIS/HER SCHEDULE.
Tuition refunds which might be due will be made only on the basis of a properly filed Add/Drop/Withdrawal Form, regardless of the student’s actual attendance in the class.
Please note: Attendance is MANDATORY at all EDP Saturday or Sunday classes. Please do not register for these courses if you know before the semester begins that you cannot attend all classes.
Course Add/Drop/Withdrawal
Students approved for online registration may add courses online until the start of the semester and drop courses online until the end of the second week of the semester. All students may add or drop a course until the end of the 2nd week of the semester, not necessarily the second week of the course, by completing the course Add/Drop/Withdrawal form and submitting it to the Registrar’s Office. Second-half semester courses may be added or dropped until the end of the 2nd week of the second half of the semester. If a course is dropped, it will be removed for the student’s academic record and may result in an adjustment to the student’s bill and financial aid. Students are encouraged to contact the Business and Financial Aid Offices before dropping a course.
After the 2nd week of the semester, and until the end of the 9th week of the semester, a student may withdraw from a course by completing the Course Add/Drop/Withdrawal form and submitting it to the Registrar’s Office. If a student withdraws from a course, the course will appear on the transcript with a “W” grade, and will not affect the student’s grade point average. In most cases, a withdrawal from a course does not affect a student’s bill or financial aid award.
Students withdrawing or dropping all courses will be considered as exiting from the college and must complete a Student Exit Notification.
Class Cancellations
Class cancellations are recorded daily on an automated cancellation line and are posted on the Blackboard portal. To reach this recording, call the college switchboard at 635-2356 and listen for the appropriate # to press at the main directory or check the portal: blackboard.vsc.edu.
Financial Procedures
Billing
Students must be paid in full or cleared with the Business Office within 30 days of billing statement date or a $100 late fee will be assessed. Students will not be allowed to confirm registration or obtain a meal and room clearance if their account is unpaid. Students receiving financial aid should contact the financial aid office regarding their financial aid award and the Business Office regarding deferment of their bill while financial aid is pending.
Collection Costs
All reasonable attorney’s fees and other costs necessary for the collection of any amount not paid when due will be charged to the individual’s account.
Supplemental Billings
An additional billing for special fees, overloads, and single room surcharges will be sent after the end of the Add/Drop Period.
Students registering for more than 18 credits will be charged an extra fee, as per the Business Office fee schedule for fiscal year 2008-2009, for every credit taken above 18.
Bills for parking fines and damages will be sent periodically during the semester.
Refund Policy
PLEASE NOTE: For the purpose of refunds, dropping all courses or not attending all courses will be considered an exit from the College. If a student exits or is dismissed during the first seven calendar days of the semester, the student will be credited 100% of the charges for tuition, student activity fee, and room and board. After the first seven days and before the end of the 60% point of the semester, exiting students will be credited tuition, student activity fee, and room and board on a pro-rata basis. The pro-rata calculation will use the number of calendar days completed divided by the number of total calendar days included for the full semester. After the 60% point of the semester, there is no adjustment for tuition or fees, or room. Meal plans will continue to be pro-rated until the end of the semester. There will not be a refund for anyone dismissed from the college. For complete information regarding the refund policy please refer to the current JSC Catalog.
Definition of In-State Residency
Refer to the current Undergraduate or Graduate Catalog for Vermont resident status information and requirements.
Veterans' Benefits
If you are a veteran or dependent of a veteran who is eligible for veterans’ benefits, contact the Registrar’s Office during the first week of classes. General questions concerning veterans should be directed to the Veterans’ Administration by writing to the Veterans’ Administration, VA Regional Office, PO Box 4616, Buffalo, NY 14240-4616 or by calling 1-888-442-4551. Please Note: Basic Skills courses (course # below 1000 level) are not covered by veterans' benefits unless the course(s) is/are required of the student by the college.