Cover Letter Critiquing Guide

Layout/Appearance

  • Always type your letters. Because of wider access to computers and printers, employers expect your letter to be printed in a quality, professional-looking font. Adhere to the block style format for business correspondence (double-space between paragraphs; text flush to the left).
  • Typos, misspellings and grammatical errors can leave a negative impression with employers and cause your application to be rejected. Have at least two other people proofread to make sure your letter is error free.
  • Have you signed your letter at the bottom of the page in blue or black ink?
  • Have you printed your letter on quality paper that matches your resume? (When possible, match the heading of your resume and the heading of your cover letter for a professional look).
  • Cover letters should be concise and simple, yet still fully discuss your qualifications. Have you kept your letter to one page?

Writing Style

  • Have you avoided beginning all your sentences with the word "I"? (Place a greater emphasis on the word "you" when possible!)
  • Avoid the phrase "I am writing" in your opening paragraph, as this is understood in a letter.
  • Lengthy paragraphs are overwhelming to read. Have you divided text into several paragraphs when necessary to keep paragraphs short?
  • Have you used transition phrases and topic sentences to improve the flow of the letter between paragraphs?
  • Have you eliminated statements of doubt? Your cover letter should always convey confidence and a positive attitude. Avoid any statements or words that sound like you are unsure of your abilities or the contributions you have and can make. For instance, statements like, "If you think I am qualified," or "I hope you find my..." will not assure the reader that you are a confident individual.

Overall Impression

  • Is your letter addressed to a specific person, and have you spelled the individual's name correctly? (If the job posting did not indicate a name, you may need to call the organization to obtain this information.)
  • Is your letter individually tailored to the position and organization, emphasizing how your specific qualifications match the employer's needs?
  • Have you used factual statements regarding the organization rather than flattery to gain attention of the employer?
  • Is the tone of your letter professional, yet show enthusiasm for the job and the organization?
  • Have you written your letter in a style that conveys self-confidence in your abilities without being egotistical or overly aggressive?
  • Do not oversell yourself or appear too desperate. Phrases such as "I will work for free if you give me the chance," or "I will take any job you have available" are not effective.
  • Did you skirt the salary issue? If you are requested to provide salary requirements, explain that you need more information regarding the position and provide a range of what you consider appropriate for the market and your experience. Avoid commenting on your salary history as it may or may not be relevant to the position you are applying for.
  • Are you prepared to follow through on any action stated in your letter, such as a phone call to the employer?