Library Policies

Circulation Policies

  • In General
    Patrons have 30-item limit.
  • Circulation period is 28 days.
  • Periodicals, the Vermont collection and reference materials do not circulate.

    Special Patrons
    Guest Borrowers
  • Limit 10 items
  • Circulation period is 28 days


Vermont Consortium of Academic Libraries (VCAL)

  • Limit 10 items
  • Circulation Period is 28 days

    VTSC (Vermont Studio Center) and Temporary Residents
    Limit 5 items

Circulation period is 14 days

Special Circulation Periods

  • CD-Music — 7 days
  • DVD — 3 days
  • Map — 3 days
  • Record —7 days
  • Video — 3 days

    Item Limits: 5 per patron
  • CD-Music
  • DVD
  • Video

Audiovisual Policies

Interlibrary loan of these materials is permitted to VSC Libraries and to other libraries.

Circulation staff who discharge items must check to see that containers and materials match up.


A $5 processing fee will be applied at 30 days overdue along with a bill for the cost to replace an item. Faculty and staff are not fined.

Overdue Policy

10 days overdue — 1st notice
20 days overdue—2nd notice
30 days overdue — $5.00 per item fine.

The patron is also charged the default policy price per item or the price plus shipping.

Items that are more than 60 days overdue will be referred to the Johnson State College Business Office for collection. Items returned after 60 days will not be accepted, except as a donation. 

Effective as of 1 August 2007.

Cell Phone Policy

Cell Phones are useful tools, but we ask that you use them as follows while in the library:

Please turn off or quiet your ringers. Setting your phone to vibrate is preferable. We also ask that you be as discreet as possible when you speak on the phone. Library patrons expect a reasonable amount of quiet while they work, and the sound of ringing phones and loud voices can disturb their research.

Please be courteous of other people. If you are having an extended conversation, please move yourself to the LLC lobby.

  • People who do not respect these guidelines will be asked to leave the library.


VSC Manual of Policy and Procedures:

Use and Ownership of Copyrighted Materials

General Guidelines

The library serves not only the constituents of Johnson State College (faculty, staff, students), but local area residents as well. The library’s automated circulation system requires the mandatory use of ID cards for all borrowing transactions. As a courtesy to others, extreme quiet is expected of all patrons. Animals, food and beverages are not permitted.

Periodicals, the Vermont collection and reference materials do not circulate outside the library. Videos, DVDs and Maps may be checked out for three days with one renewal. CDs, and records for seven days. There is a limit of five per person on the items listed above. The general collection is available for a 28 day period and may be renewed if not requested by another user. There is a non-refundable $5 fine per item for material 30 days past due. Reserve material, items in high demand for course work as designated by faculty, have restricted borrowing periods and access. Reserve items carry late fines of $.25 an hour, up to a maximum late fine of $25. Lost materials carry a full replacement charge, as well as any fines that have been levied. Failure to keep a record free of fines and charges can result in a loss of borrowing privileges, legal action, and, for students, a hold on registration for the next semester.

JSC students caught stealing or defacing material are subject to administrative action; other categories of people caught doing this face criminal prosecution.

Students, faculty and staff seeking materials from other libraries may make use of interlibrary loan (ILL). ILL transactions may be done online, and the service is free.


Johnson State College Library Censorship Policy
The Johnson State College Library does not tolerate censorship, either of its physical collection or its access to electronic resources, including the Internet. The library adheres to both the Library Bill of Rights of the American Library Association and the American Library Association Code of Ethics. Specifically, with respect to issues of censorship, we adhere to the following:

We uphold the principles of intellectual freedom, and resist all efforts to censor library resources.

Paragraph II, ALA Code of Ethics
Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views contributing to their creation.

Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal approval.

Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

Paragraphs I, II, III IV, ALA’s Library Bill of Rights

Collection Policy

United States Government Documents Depository

The John Dewey Library of Johnson State College, which is located in the U.S. Congressional District At Large, was the first of the Vermont State Colleges to become a Senate-designated Federal Depository in 1955. The mission of the Library is to serve the 1700 students who comprise the undergraduate and graduate populations of Johnson State College and to meet the scholarly and professional development needs of its faculty and staff. By Virtue of the Library’s location in rural north central Vermont, it also functions as a public library for Lamoille County, population 19,735 (Census 1990). As such, we promote free access to our collections for all segments of our user population.

In accordance with requirements defined in the Federal Depository Library Manual Supplement 2: Guidelines for the Federal Depository Library Program, February, 1996, the Library collects government documents to support the interests of the general public as will as the academic community it serves. Citizens in Lamoille County are either employed in the tourism and service industries, agriculture, or engaged in the provision of health services and schooling on various levels, with Johnson State College representing the high end of the educational spectrum. Small business ownership is perceived as critical to economic stability in this and the other 13 counties throughout the state.

Although we tend to think geographically with respect to our community of users, it must be noted that as a State College library, we encourage access by Vermonters who are often willing to travel long distances to use our collections. It is not uncommon to extend borrowing privileges to citizens outside of our county’s boundaries.

To meet the needs of our constituents and to help fulfill our role as a public library presence in Lamoille County, collection development activities are concentrated in these subject areas: Agriculture, health, business, education, environment, legislation, consumer affairs. Consequently, special attention will be paid to publications issued by the following agencies, departments, and government establishments:

Depertment of Agriculture

Department of Commerce

Department of Education

Department of Energy

Department of Health and Human Service

  • Department of the Interior
  • Department of State
  • Environmental Protection Agency
  • National Archives and Records Administration
  • National Foundation of the Arts and the Humanities

Small Business Administration

Future revisions of this policy will delineate subject areas, collection development intensity levels, and publication types/formats as suggested in Section 4 “Subject Areas and Collection Arrangement” in the Federal Depository Library Manual Supplement: Collection Development Guidelines for Selective Depositories, September 1994.

Selection responsibility is distributed among reference staff who serve all segments of the user population and who are knowledgeable of patron needs and the resources available in this library and elsewhere. In addition to annual reviews of item selections using the List of Classes of the United States government Publications Available for Selection by Depository Libraries, the “Suggested Core Collection Annotated for Small to Medium Public Libraries and Academic Libraries and for All Law Libraries”, the Publications Reference File and Subject Bibliographies, librarians will respond to GPO surveys, selecting new items as they are available and when they meet collection development goals. Non-depository selection tools include these sources:

Sears and Moody, Using Government Information Sources Print and Electronic, 2nd ed., 1994
PAIS International in Print
Library Journal’s “Notable Documents of (Year)” sponsored by ALA’s GODORT

The Library currently selects all item numbers listed in the “Basic Collection” in Appendix C in the FDLP manual. Moreover, the top 200 item selection checklist has been used in the past as a comparative measure to gauge the viability of our collection.

Our objective is to maintain an instructional or working collection with an emphasis on selecting current materials. Referrals to area depositories will be made for research and use of historical or retrospective sources.

The Library adheres to the guidelines in the Instructions to Depository Libraries and strives to maintain the Federal Depository material entrusted to its care. All depository items are marked with a three part stamp and SuDoc number. Separate shelving arrangements for selected reference sources that are catalogd in DDC are listed in the procedures manual. Annotations on the shelf list cards for those sources indicate location and disposition while they are temporarily available at the reference desk. A separate file cabinet for pamphlets has been purchased an the item location is noted on SCOLAR. Replacements for heavily used documents or non depository items will be made through the use of an established GPO Deposit Account #122632-3.

Items will be withdrawn from the collection according to this plan:
1)Superseded documents after receipt of new edition or update and according to the “List of Superseded Documents ,” Appendix C of Instructions to Depository Libraries.
2)Sirsi reports based on the item inventory date, and thus meeting the five-year holding date, may be requested from the Vermont State College Bibliographic Database Coordinator to generate a list for possible deselection.
3)Documents held five years that no longer meet collection development criteria will be itemized on discard lists and sent to the Regional Depository at the University of Maine, Orono, Maine.


Linked through SIRSI, our online library system, to the collections of the other Vermont State Colleges, the University of Vermont, Norwich University, Middlebury College, St. Michael’s College, Trinity College of Vermont and the State of Vermont Department of Libraries, the Library engages in very high volume ILL transactions utilizing electronic mail requests placed between libraries via the SIRSI software that most in-state libraries use. On a national and international level, the Library has participated in interlibrary loan as a member of OCLC since May 1985. Within this networked external environment, identification, location and retrieval of documents not held by this library has improved increasingly as more libraries have gone online, helping us to meet our obligation as a Depository Library in supplying government information to other libraries and depositories—a function of our resource sharing imperative. Currently, the ILL code for the Vermont Resource Sharing Network is under revision, and forthcoming changes will be incorporated into our policy.

Contacts are maintained with the local USDA Agricultural Extension Agent in Morrisville and the Lamoille County Planning Commission a referral sources for mapping and industry statistics for the area.

Public services staff monitor the GOVDOC-L listserv, attend meetings of the Government Publications Libraries of New England (GPLNE) when possible and visit depository libraries in the region to help keep abreast of access issues, collections, and personnel.

Internet access is maintained with the development of pathfinders and guides to the literature incorporating vital document sources necessary to the search process; promotion of the Library’s status as a Federal Depository is expected and delivered in the bibliographic instruction sessions offered by librarians. Area teachers are encouraged to bring classes on field trips during semester breaks so that their students are exposed to the realm of academic libraries.

The Depository collection is housed in state-of-the-art compact moveable shelving in open stacks accessible to the public. With the exception of standard reference sources (designated Ref. Doc. material code) and periodicals, government documents circulate without restriction to primary user groups and the community. The new Library/Learning Center scheduled to open August 1, 1996 will be fully ADA compliant with abundant signage and a floor plan describing the location of the separate stack arrangement for the documents collection but with ready access to the reference/ information desk.

With the impending, ubiquitous electronic delivery of government information, continuous revision of this policy will be necessary to incorporate new technologies that will undoubtedly see libraries emerging as clearinghouses and directing patron inquiries to appropriate sources regardless of format. The move to a new library should help position us with the equipment we will need to meet and even exceed the “Recommended Minimal Technical Guidelines” (January 1995 revision) set forth by the Library Programs Service of the GPO and reiterated in Administrative Notes, December 15,1995. With hardware in place, the shift to software decisions based on knowing what formats—and what content is available in those sources—will be essential in the selection decisions made by government documents librarians in the future.


Approved April 30, 2002
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