Payment

Payment Procedures

 

Payment Procedures

Business Office Clearance

All students must obtain clearance from the business office. All students who have paid or have an approved payment deferral prior to the start of classes are considered to be cleared.

      

Clearance by the business office means that all semester charges and any previously due balances are:

  • paid in full,
  • covered by financial aid grants and loans,
  • deferred for payment covering any unpaid portion of the   
  • bill,
  • covered by Tuition Pay monthly payment plan for tuition and fees sufficient to cover semester charges, or
  • covered by any combination of the above.

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Monthly Payment Plan

A ten-month payment plan is available through Tuition Pay. Students using the Tuition Pay monthly payment plan will be issued clearance upon confirmation of plan participation. The plan enables the student or parent to pay all or part of the annual charges in ten equal installments starting July 1. Participation in the plan may start after July 1, but a down payment will need to be made with payment completed in fewer installments. Call 1-800-635-0120 for more information.

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Payment Deferral

To receive a payment deferral, a student must complete a deferred payment contract. A payment form is included with each semester's bill and returned for processing to the business office prior to the payment due date. In order to defer part or all of the bill, a student needs to meet one of the following qualifications:

  • be a veteran receiving veteran's benefits
  • be a social security recipient
  • have financial aid pending
  • have any federal loans pending

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Payment Due Dates

Students are billed prior to the start of each semester. Payment is due as specified on the bill or in an accompanying brochure. A late fee is charged to all students if full payment has not been made or an approved deferred payment contract is not on file by the payment due date. Students owing money from prior semesters will not be permitted to clear the business office or register for class until the bill is paid. Current semester bills that are not paid in full by the end of the semester will result in withholding of academic credit and transcripts and possible administrative dismissal until satisfactory settlement has been made.

      

Students can expect to receive supplemental billings during a semester for such items as residence hall charges or parking fines.

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Application of Financial Aid Awards

Financial aid that has been reported to the business office is credited as follows:

• Grant funds authorized by the financial aid office are credited directly to the student's account.

• Perkins Loans and Federal Stafford Loans will be credited to student's accounts after promissory notes have been signed.

• Students who anticipate receiving financial assistance from sources other than the College are reminded that they should make arrangements to have payments forwarded to the business office as early as possible. Confirmation of other sources of financial assistance should be included with  the payment deferral form.

• Paychecks are issued to students for work study and other campus employment once a student obtains a job and begins

submitting time sheets. Anticipated employment earnings cannot be used as a credit against a student's account.

• Students residing off campus and expecting a refund of financial aid funds for living expenses will not receive those refunds until after the add/drop period.

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Refund Policy

Tuition, Fees, Room and Board 

If a student exits or is dismissed during the first seven calendar days of the semester, the student will be credited 100% of the charges for tuition, student activity fee, and room and board. After the first seven days and before the end of the 60% point of the semester, students who are exiting will be credited tuition, student activity fee, room and board on a pro-rata basis. The pro-rata calculation will use the number of calendar days completed divided by the number of total calendar days included for the full semester. After the 60% point of the semester, there is no adjustment for tuition, fees, or room. Meal plans will continue to be pro-rated until the end of the semester.

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Tuition Adjustments

Any adjustments in tuition charges will be based upon the courses on record at the end of the second week of the semester. No tuition refund will be given for any half-semester course dropped after the second week of the semester. There will be no refunds for drops made during the mid-semester add/drop period. There are no refunds for approved late withdrawals.

The student or parent may appeal the refund policy as applied if individual circumstances warrant exceptions to the policy. Appeals may be forwarded to the dean of administration.

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Adjustments to Financial Aid Awards

Financial aid awards may need to be adjusted if a student exits the College during a semester. Federal regulations will be used for the return of Title IV funds for students eligible for federal financial aid. Federal regulations will also be used for the return of institutional aid. Other aid, such as state grants and outside scholarships will be returned as specified by the grantor. If a student stops attending all classes and does not complete an Exit Notification at that time, any Title IV funds received by that student may be adjusted or cancelled. The student may then be responsible for his/her bill. If Title IV money needs to be returned, it will be returned in the following sequence :

            1. Federal Unsubsidized Loan

            2. Federal Subsidized Loan

            3. Federal Perkins Loan

            4. Federal PLUS Loan

            5. Federal Pell Grant

            6. FSEOG

            7. Other Title IV Aid Programs

      

Employment through the Federal Work Study Program is terminated on the date the student withdraws. Awards from sources other than the College and Title IV funding are adjusted according to the source agency's own policy.

      

External Degree Program (EDP) follows the same refund policies as noted above. If an EDP student withdraws from a course at another institution, the student will be charged the prorated tuition and fees which the other institution applies.

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Administrative Dismissal

Students with outstanding overdue balances on their accounts and who have not responded to business office inquiries for payment, or who have indicated a refusal to pay that balance, are subject to administrative dismissal from the College. Dismissed students must cease attending all classes immediately, will not receive any credit for work done during that semester and will still remain liable for the unpaid balance.

      

Students dismissed for academic or disciplinary reasons are liable for all tuition, room charges and fees for that term.

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